Parent’s Guide – Troop 196 (REV 8.1)

 

Welcome to SCOUTING.. 2

Brief History of Scouting. 2

Boy Scout Oath, Law, Motto, and Slogan. 2

Troop 196. 4

How to Join Troop 196. 4

Transferring Scouts. 5

Dues and Fees. 5

Scout Participation. 5

Scout Behavior 6

Regular Meetings. 6

Patrol Meetings. 6

Troop Organization. 7

Troop Committee. 7

Adult Leaders. 7

Youth Staff 8

Patrol Leaders’ Council 9

Patrols. 9

Order of the Arrow. 9

Communications. 10

Special Events. 10

UNIFORMS, MERIT BADGES, ADVANCEMENT. 11

Uniforms. 11

Merit Badges. 12

Advancement 13

Five Steps to Advancement 14

Driving. 16

Medical Forms and Permission Slips. 16

BSA YOUTH PROTECTION. 16

First-Year Scout Program.. 17

Community Program / Fundraising.. 19

Outdoor Program.. 20

Campouts. 20

Camping Equipment 21

Suggested Camping Gear 22

Summer and Winter Camp. 23

What to bring to Summer camp. 24

What to bring to Winter camp. 25

Frequently Asked Questions. 27

Quick Reference Facts. 29

Cooperative Agreement - Boy Scout Troop 196. 31


 Welcome to SCOUTING

 

Your son is standing at the doorway to one of the most exciting adventures imaginable. Not only will he find himself hiking along wooded trails, canoeing across misty lakes and camping under the open sky, he will be involved in his family, his community, and his environment.  As he steps into the world of Scouting, he will grow in his involvement with his family.  He will learn communication skills, responsibility to family and friends, and his vital role in the family circle.  He will also learn to become involved in his community and find ways to make a difference in his schools. He will learn the value of citizenship.

 

Scouting is an adventure, and as a Boy Scout, your son will learn new skills as he camps outdoors. He will prepare his own meals, identifying wildlife and learning about the natural environment.  He will have the opportunity to see the beauty of nature, and learn to respect its authority.  He will learn to prepare for the worse and enjoy the best of the outdoor experience.

 

Scouting is a doorway to new friendships and fun.  He may know boys joining Troop 196, but he’ll meet lots of other Scouts along the Trail to Eagle as well. As he matures in Scouting, he will learn to lead as well as to work with others – everyone helping everyone else.  Scouting is a worldwide brotherhood many millions strong.  Almost anywhere he goes, he will find Scouts excited about the same things he is.

 

 

Brief History of Scouting

 

The Man who started the Scouting movement, Robert Baden-Powell, came home to England as the best-known hero of the Boer War.  In 1907 he invited a group of boys to attend the world’s first Boy Scout camp on the English Island of Brownsea.  The success of the camp led him to write a book he called Scouting for Boys.  Boys by the thousands bought it and decided to become Scouts.  Scouting spread like wildfire throughout England and, before long, around the world.

 

One foggy day in 1909 in London, a British Boy Scout guided an American Businessman William Boyce to his destination.  The boy refused a tip for his “Good Turn”.  Impressed with the boy’s spirit, Boyce brought Scouting to the United States.  With a group of outstanding leaders, he founded the Boys Scouts of America on February 8, 1910.

 

Boy Scout Oath, Law, Motto, and Slogan

Scout Oath (or Promise)

On my honor I will do my best

To do my duty to God and my country

and to obey the Scout Law;

To help other people at all times;

To keep myself physically strong,

mentally awake, and morally straight.

Scout Law

TRUSTWORTHY

A Scout tells the truth. He keeps his promises. Honesty is part of his code of conduct. People can depend on him.

LOYAL

A Scout is true to his family, Scout leaders, friends, school, and nation.

HELPFUL

A Scout is concerned about other people. He does things willingly for others without pay or reward.

FRIENDLY

A Scout is a friend to all. He is a brother to other Scouts. He seeks to understand others. He respects those with ideas and customs other than his own.

COURTEOUS

A Scout is polite to everyone regardless of age or position. He knows good manners make it easier for people to get along together.

KIND

A Scout understands there is strength in being gentle. He treats others as he wants to be treated. He does not hurt or kill harmless things without reason.

OBEDIENT

A Scout follows the rules of his family, school, and troop. He obeys the laws of his community and country. If he thinks these rules and laws are unfair, he tries to have them changed in an orderly manner rather than disobey them.

CHEERFUL

A Scout looks for the bright side of things. He cheerfully does tasks that come his way. He tries to make others happy.

THRIFTY

A Scout works to pay his way and to help others. He saves for unforeseen needs. He protects and conserves natural resources. He carefully uses time and property.

BRAVE

A Scout can face danger even if he is afraid. He has the courage to stand for what he thinks is right even if others laugh at or threaten him.

CLEAN

A Scout keeps his body and mind fit and clean. He goes around with those who believe in living by these same ideals. He helps keep his home and community clean.

REVERENT

A Scout is reverent toward God. He is faithful in his religious duties. He respects the beliefs of others.

Scout Motto

Be Prepared

Scout Slogan

Do a Good Turn Daily

 


Troop 196

 

Troop 196 was chartered to serve the boys in the expanding residential neighborhoods of the Liberty Hill School district area.  VFW Post 8200 is our chartering organization, a relationship that is based on mutual support.  Just like the Liberty Hill area, Troop 196 has grown rapidly over the last few years and has enjoyed the benefits and trials of a growing organization. As we grow in size and experience, Troop 196 continues to encourage creative ideas that can provide an exciting and balanced experience for our boys. Troop 196 believes it has in place a program to help our youth grow and have fun at the same time.

 

Troop 196 is committed to five basic principles.  They are:

 

1.      Scouting is a boy-lead activity.  Parents are encouraged to participate.

 

2.      The Boy Scout experience builds character.  Group interaction, community service and individual responsibility will focus young boys on important life skills.

 

3.      A wide range of outdoor activity is important in building strong group bonds and will encourage boys to become involved in constructive efforts.  Troop 196 will schedule many activities and campouts throughout the year. Boys are expected to participate in all activities when possible.

 

4.      Advancement and achievement is the key to enthusiasm.  We make every effort to help these boys advance in rank and maturity.

 

5.      The Boy Scout activities must be fun and exciting if we expect boys to choose to be involved.

 

 

How to Join Troop 196

 

There is a little more to joining a Boy Scout Troop than simply completing a membership application and paying dues.  A candidate for Boy Scouts needs to meet other requirements, too.  The Scout will need to purchase the Boy Scouts Handbook, the official guide through all years of scouting and serves as a record for advancement.  Unlike the Webelos book, the Boy Scout Handbook will be used during all the Scout’s years in scouting.

 

The Scout will need to meet all the requirements on page 4 of the Boy Scout Handbook in order to earn the first badge in Boy Scouting, the Scout badge.  The Scoutmaster will then talk with the Scout to make sure he knows what it means to be a Scout. The Scout will then be officially welcomed into Troop 196.

 

 

 


Transferring Scouts

 

Scouts who transfer into Troop 196 are required to fill out a Boy Scout Application, sign it, and present it to the Scoutmaster.  The troop the Scout is transferring from will complete the BSA Transfer Application/Notice.  These two documents are then presented to the Council Office.  Credit for Merit Badges, Office Held, and Honors Secured (including the Order of the Arrow) are limited to those shown on the Transfer Application/Notice, so it is important to verify correctness.

 

 

Dues and Fees

 

Scout Annual Dues (due when joining) $50.00 includes equipments fees, BSA dues, insurance and Boy’s Life magazine (at least one copy per household).

                                                                                                 

  • siblings in the troop pay only $38.00 unless they want their own copy of Boy’s Life

 

Scout One-time Fees (due within 60 days of joining)

Troop 196 Red Class B Shirt                                                $10.00

Troop 196 Tan Class B Shirt                                                 $10.00

Troop 196 Cap (optional)                                                      $15.00

 

Parent Annual Dues (due when joining) $22.00 includes equipments fees, BSA dues, insurance and Scouting magazine. (At least one parent or guardian per family must register with the BSA).

 

  • new adults or scouts transferring from Cub Scouts or another troop pay only a prorated amount for the remaining year.

 

Campout Fees

One night outings are typically $15.00, per person. Two night outings are typically $20.00. These fees cover groceries, supplies related to the campout as well as any awards that may be earned. Some campouts may require a fee to cover gasoline costs, which will be determined by distance. Payment for activities must be provided in advance. Refunds will only be considered if cancellation is made prior to expenditure of funds. There will be a reduced charge (usually ½ price) for up to 2 younger siblings of a Scout if their attendance is allowed. Non-Boy Scout siblings are not allowed at many BSA-sponsored events. Siblings are welcome at patrol or troop campouts unless there are issues about safety for younger ones.

 

 

Scout Participation

 

When a boy joins Troop 196, he is expected to participate in as many troop events as possible, and to attend his patrol’s meetings when they are called.  Records are kept of his attendance and will be considered during a board of review for rank advancement.  Troop 196 defines “active participant” as a scout who attends 50% of the troop activities; meetings, campouts, service projects and courts of honor.  A scout is encouraged to be active in school activities (including athletics), and the troop feels that over the entire year 50% attendance is easily achieved. 

 

The troop program is to be run by the Scouts for the Scouts.  A high level of participation results in a quality program.  Participation and contribution by each scout is essential for the troop to succeed in its aims.  It has been observed many times, that “You only get out of scouting what you put into it.”

 

When a boy joins the troop, he is making a commitment – to the troop, the scouting program, and to himself.  Scouting must have a high priority in his life.  Personal dedication, a commitment to excellence, and sense of duty, personal loyalty and responsibility produce a young man who not only is a successful scout, but an asset to society.

 

 

Scout Behavior

A scout is expected to be on his best behavior at all times. If a scout is being disruptive, rude, or disrespectful to others, the environment or the property of others, the behavior will be discussed with the scout. He will be given one warning. If the bad behavior continues, the scout will be given a demerit. 10 demerits within a 12 month period, and the scout is on probation. Once on probation, his parent must deal with the situation. This may include the parent either taking the scout home or staying in camp with the scout.

If a scout is violent or dangerous to himself others, the parent will be called immediately and the scout must go home. If a scout’s parents are called during an event, that scout will be on probation for the next event of the same duration. Example: If a scout gets put on probation during summer camp, a parent must accompany that scout to the next summer or winter camp.

 

Regular Meetings

 

The troop meets on the 2nd Sunday of each month at the Liberty Hill VFW in the downtown area of Liberty Hill, Texas.  Meetings start promptly at 4:00 p.m. and end between 5:00 and 5:30 p.m.  Meetings center around a program or preparation for an upcoming event related to scouting as well as advancement activities.  Scouts should be on time and in appropriate uniform.

 

Parents are encouraged to occasionally attend troop meetings. If unable to attend parents should be prompt in picking up their son after meetings.  Troop policy dictates that no scout will be left at the meeting without two adults present.  A late pickup means that two adults are delayed in getting home to their families.

 

Guests are always welcome at Troop 196 meetings.  Scouts are encouraged to bring prospective members from time to time.

 

 

Patrol Meetings

 

Each patrol meets on the 4th Sunday of each month at the Liberty Hill VFW in the downtown area of Liberty Hill, Texas.  Meetings start promptly at 4:00 p.m. and end between 5:00 and 5:30 p.m.  Meetings usually center on preparation for an upcoming campout, such as what each patrol will cook, who will purchase the groceries, etc.  Scouts should be on time and in appropriate uniform.  Patrols may which to designate their own time and place to meet, other than or in addition to the VFW.

 

 

Troop Organization

 

Every troop is part of some established community organization.  The Troop is granted a charter by the Boy Scouts of America to operate as a troop for one year at time.  Troop 196 is sponsored by the Liberty Hill VFW Post 8200.

 

Troop Committee

 

Every troop has a group of registered adults whose main job is to back up the Scoutmaster and help him run a good troop.  It is the Committee’s responsibility to provide the resources needed to run the troop’s scout program.  This includes advancement and outdoor programs, handling the troop finances, working with parents, overseeing the safety procedures utilized and doing whatever they can to help the Scoutmaster do his job.  They assist the boys in raising funds and keeping records.  They recruit other adult leaders, run the Board of Review, assist in Court of Honor ceremonies and oversee troop communications.  No Scoutmaster could do all this alone. 

 

Committee Chair – Schedules and runs committee meetings. Gathers annual dues and submits annual re-charter and insurance payments before the unit charter expires each year on December 31.

 

Charter Organization Representative – Attends committee meeting and communicates any issues, concerns or activities related to the charter organization.

 

Secretary – Keeps the committee meeting minutes.  If secretary not present, committee chair may do this or delegate to another committee member.

 

Treasurer – Maintains a financial record of the troop income and expenses.

 

Advancement Chair – Maintains advancement records and medical forms. Purchases awards for rank, merit badges, etc.

 

Fundraising Chair – Looks for fundraising opportunities. Maintains records of fundraisers; who ordered what, who owes what, how much was spent versus how much was taken in, etc.

 

 

Adult Leaders

 

Scoutmaster - The Scoutmaster’s main function is to coordinate the activities of the Troop.  This includes training the Junior Staff leaders to plan and run the troop activities, ensuring functions such as finance, activity programs and individual scout advancement are staffed adequately.  The Scoutmaster helps scouts to grow by encouraging them to learn for themselves.  He conducts Scoutmaster Conferences and supports his Assistant Scoutmasters in their roles.

 

Assistant Scoutmasters - Assistant Scoutmasters support the Scoutmaster.  They are assigned specific program responsibilities, such as advising patrols and assisting scouts in advancement.

 

 

Youth Staff

 

The troop is to be run by the Junior Leaders.  With the guidance of the Scoutmaster and his assistants, they plan the program, conduct the troop meetings, and provide leadership among their peers. Troop 196 holds elections for the senior patrol leader every year in January.

 

Senior Patrol Leader – The top junior leader in the troop.  He is elected by his peers to serve in this position.  He leads the patrol leaders’ council and, in consultation with the Scoutmaster, appoints other junior leaders and assigns specific responsibilities as needed. 

 

Assistant Senior Patrol Leader – Fills in for the Senior Patrol Leader in his absence. He also is responsible for training and giving direction to the quartermaster, scribe, troop historian and librarian.

 

Patrol Leader – Takes responsibility for the patrol activities and represents the patrol as a member of the patrol leaders’ council.

 

Assistant Patrol Leader –Fills in for the patrol leader in his absence.

 

Troop Guide – A Senior Scout who is responsible for assisting new members and patrols in learning the Boy Scout methods and Troop policies. 

 

Scribe – The troop’s secretary. He attends meetings of the patrol leaders’ council and keeps a log book of their discussions, but is not a voting member. During troop meetings, he records attendance and maintains advancement records.

 

Quartermaster – Responsible for troop supplies and equipment.  He keeps a current inventory of troop equipment and sees that it is in good condition.

 

Historian – Collects and maintains troop photos, news stories, trophies and other memorabilia.

 

Librarian – Maintains troop books, pamphlets, magazines, audiovisuals, and merit badge counselor list available for use by troop members.

 

Order of the Arrow Representative – Serves as a communication link between the troop and the local OA lodge or chapter.

 

Chaplain Aid – Assists the troop chaplain. He sees that religious holidays are considered during program planning and promotes religious emblems program.

 

Den Chief – Works with Cub Scouts and Den Leaders. He encourages the Cubs to advance and serves as a role model for the younger boys.

 

Junior Assistant Scoutmaster – A Scout at least 16 years of age who has shown outstanding leadership skills may be appointed by the senior patrol leader, with the advice and consent of the Scoutmaster.

 

Patrol Leaders’ Council

 

The Patrol Leaders’ Council (PLC) is responsible for planning and conducting the Troop’s activities. The PLC is composed of the following voting members:

 

·        Scoutmaster

·        Senior Patrol Leader

·        Assistant Senior Patrol Leader

·        Patrol Leaders

 

 

Patrols

 

Every Boy Scout Troop is made up of patrols – groupings of four to ten boys – that work together as a team.  This allows a scout to be in a group his friends are in.  It also means each boy gets involved because he’s really needed; everyone gets a job and a chance to learn and practice responsibility.  Patrols provide real experience in the democratic way of doing things.  Each patrol elects its own leaders and officers.

 

The Patrol Leader has the patrol’s top job.  He appoints each member to a patrol job, so all can share in its’ leadership.  He takes the lead in planning and steering regular patrol meetings and activities.  He helps patrol members advance, and may teach scouting skills.  He encourages members to recruit new boys to fill patrol vacancies.  He represents his patrol on the Patrol Leaders’ Council, and reports to the patrol the decisions of the council.  He sets a good example by working on his own advancement, taking junior leader training, and living up to the Scout Oath and Law.

 

The Assistant Patrol Leader steps into serve when the patrol leader cannot.  He may also carry out special tasks assigned to him, like overseeing members’ advancement.

 

The success of the program revolves around the effectiveness of the patrol, junior and adult leadership.

 

 

Order of the Arrow

 

The Order of the Arrow is a service organization of honor campers sponsored by the National BSA.  It is unique, in that non-Order of the Arrow members elect new candidates for the Order. To qualify, a scout must fulfill three requirements.  He must be deemed, by his Scoutmaster, to have and show scout spirit, meet the required overnight camping criteria, and must hold a rank of at least First Class Scout. 

 

One registered adult, per year, may also be elected into the OA by the troop committee.

 

 

Communications

 

As in most organizations, communication forms the success of the troop.  It is important that everyone be informed of the news and events of the troop.

 

The troop utilizes e-mails as the major method to communicate Troop information. Once registered, you will be placed on an email list and all correspondence will be sent to that address.  Parents who use their own email address should make every effort to make the messages available to the Scout.  Please inform the Scoutmaster of any changes to your email address or phone number.

 

The Troop calendar and other information can be found on the Internet at http://www.bsa196.org

 

 

Special Events

 

Troop 196 participates frequently in special events such as the District and Council Camporees, and our own Troop 196 expeditions and tours.

 

As stated before, adult volunteers are greatly needed to help coordinate these activities.  Should you desire to help, please notify the Scoutmaster or Assistant Scoutmaster.


UNIFORMS, MERIT BADGES, ADVANCEMENT

 

Uniforms

 

Troop 196 has several different uniforms known as Class A, Class B, and Class C.  The season of the year and the occasion are the major factors in determining which uniform is correct to wear.  Class A uniforms may be purchased at the Boy Scout Council Office at the southwest corner of Highway 183 and US 290.

 

Troop 196 has the following uniform policy:

 

BSA Class-A Full Dress Uniform-          the main uniform for Boy Scouts.  It should be worn at all Courts of Honor, District or Council Activities, Color Guards Ceremonies, special presentations, or anytime dealing with the general public and at any other designated occasions.  The uniform consists of:

 

            Standard Class-A Boy Scout shirt (tan with all appropriate patches)

            BSA or Troop Head Gear (OPTIONAL)

            BSA Green pants (long or short), if wearing shorts, BSA socks are required.

            BSA web or leather belt

            Merit Badge sash Neckerchief w/slide (OPTIONAL)

            Shoes (closed toe, no sandals)

 

Troop 196 Class-B Uniform - worn to or from campouts, troop meetings, patrol meetings and on designated scout activities.  The uniform consists of:

 

            Boy Scout Troop 196 T-shirt

Long pants or shorts (no fades, holes, or baggies)

BSA web or leather belt

Shoes (closed toe, no sandals)

 

Class-C Uniform - not really a uniform, but the appropriate dress when participating on scout activities when a uniform is not expected. May be worn once a scout is in camp.

 

            Scouting related T-shirt (Lost Pines, Philmont, etc. or plain)

                        Long pants or shorts (no fades, holes, or baggies)

                        Shoes (closed toe, no sandals)

 

Unacceptable wear includes any T-shirts or other clothing that does not align with the principles and values of the Boy Scouts. 

 

All Boy Scout shirts and T-shirts should be tucked in.

 

Sandals or open-toed shoes are not proper footwear for any scout activity; the only exception is during water related activities.

 

Consult the Boy Scout Handbook front and back cover for the Official Scout Insignia Guide for instructions in the proper positioning of the insignia.

 

Although the initial investment in a full uniform can seem expensive, they are very rugged and will usually last until the scout outgrows them.  Keep growth in mind when you purchase uniform components.

 

Troop 196 encourages every boy to wear his full uniform, proudly.  This includes keeping the shirt tucked in and having a neat, clean appearance.  It is a symbol that marks him as belonging to a select group of young men.  The uniform tells the world what a Scout believes in and lives by.  It and the person who wears it are respected in the community.  Wearing the appropriate uniform is a requirement for troop participation, including rank advancement. 

 

If a scout is unable to afford a uniform, his parent or guardian should contact the scoutmaster for assistance.  Any requests for assistance will be kept in confidence.

 

 

Merit Badges

 

The Merit Badge program is one of Boy Scouting’s basic character developing tools.  Earning a merit badge gives a boy the kind of self-confidence that comes only from overcoming obstacles to achieve a goal.  Through the Merit Badge Program, a boy also learns career skills, develops social skills, and may develop physical skills and hobbies that give a lifetime of healthful recreation.

 

Your son can earn a merit badge in one of four ways.  First, summer and winter Boy Scout camps are wonderful opportunities for the boys to earn merit badges. Second, he can work on a badge by going to a district merit badge clinic or camp.  Third, he can get the name of the adults who have volunteered to teach specific merit badges.  He will need to work on a merit badge this way with a buddy to meet BSA youth protection requirements.  Forth, he can work on one of the merit badges during Troop meetings or activities throughout the year.

 

The parents and friends of the troop should make themselves available to counsel the scouts on particular merit badges. Interested adults will receive instructions on how to counsel Boys in earning a merit badge, particularly the procedures required to make sure the scout is approved to work on the badge, and a process to measure his progress is established.  A parent cannot sign off on his or her sons’ merit badge requirements.

 

The Merit Badge program is designed to encourage boys to seek information from new people who are experts in their respective fields.  In most cases merit badges are not earned in “one sitting”.   They are designed for the boys to explore the subject and many require “research” into the topic. 

 

BSA Youth Protection applies to meetings with Merit Badge Counselor.  A scout must have a “buddy” with him at each meeting with a Merit Badge Counselor.  A “buddy” can be a fellow scout, a parent, brother or sister, or other relative or friend.  For both the protections of the scout and the adult, there MUST always be one other person present at each meeting.

 


The steps in the Merit Badge procedure are:

 

1-                 The Scout reviews the Merit Badge requirements and indicates his interest in a merit badge to the Advancement Chairman.  The scout will receive the name, address and phone number of the Merit Badge Counselor.

 

2-                 The scout reads the latest edition of the specific Merit Badge pamphlet.  This may be obtained from the Troop Library or purchased by the scout himself.  (If you have any old merit badge books, which you no longer need, please donate them to the Troop so that other boys may use them).

 

3-                 The scout contacts the Merit Badge Counselor and makes an appointment.  The counselor will set up a time to review the requirements for the badge.  The scout should bring the Merit Badge pamphlet and any projects the scout may have started.

 

4-                 The Scout and the merit badge counselor will agree on any projects and short-term and long-term goals with dates of completion.  The Counselor will assist the scout to meet the requirements and certify when he has completed them. 

 

5-                 Upon successful completion of the Merit Badge requirements, the Counselor completes the application and returns it to the scout.  The scout will then return the application to the Advancement Chairman.  The badge will then be recorded on the Scout’s Advancement Report.

 

6-                 The badge will be presented at the next quarterly Court of Honor.

 

Boy Scouts are always tested individually.  The scout is expected to meet the current requirements, neither more or less.  Occasionally the question arises as to whether it is permissible to have scouts earn merit badges in groups.  Many subjects may be presented to a group of scouts without defeating the purpose of the Merit Badge plan.  Although the presentation of the material may be made to a group of scouts, a qualified Counselor must perform the examination for the Merit Badge on an individual basis.

 

 

Advancement

 

The Boy Scout advancement program provides a ladder of skills that the scout climbs through at his own pace.  As they acquire these skills, they move up through the series of ranks: Scout, Tenderfoot, Second Class, First Class, Star, Life, and Eagle.  Each rank is rewarded with a badge (a parents’ pin is available).  The requirements are designed progressively so that, when the Scout reaches First Class rank, he will be a good outdoorsman, be physically fit, active in his patrol and troop, informed and active as a citizen, and have made the Scout Oath and Law a part of his every day life.  The higher the scout climbs the more challenging his tasks.  Remember:  The more parental participation, the faster a scout will advance.

 


Five Steps to Advancement

 

Step 1             The scout learns.  He learns scouting skills by taking an active part in troop and patrol meetings and outdoor programs.  This learning is the natural outcome of active participation in the troop.

 

                        It is the scouts’ responsibility to, to learn the advancement program.  This he can do by discussions with his patrol leader, members of the junior staff or members of the adult staff.  His Boy Scout Handbook is his best source of information, when personal sources are not available. 

 

It is the parents’ responsibility to help him organize his advancement effort, and to guide him (at least initially) in how to go about each step in working toward rank and merit badges.

 

It is the adult leaders’ responsibility to provide a means for the scout to set and accomplish his goals.

 

Step 2             The scout presents himself for testing.  When the leader sees that the scout has mastered a given skill and has satisfied a given requirement, they will tell the scout so and record his achievement.  The Scoutmaster or the assistant Scoutmasters can sign-off an achievement; however a parent cannot sign-off on his or her own sons’ work.

 

Step 3             The scouts’ record is completed.  The scout should record all achievements (as they are achieved) with the Assistant Scoutmaster.  This permanent record of the scouts’ achievement is very important.  In the event that a scout looses his Boy Scout Handbook there will be a record of his accomplishments, and he will not have to start-over on his rank.  It is also recommended that a photocopy of each completed rank be kept at home.  The Scoutmaster or Assistant Scoutmaster will date and initial the appropriate page when all steps have been completed and recorded.

 

Step 4             The scout is reviewed.  There are two reviews a scout must have to earn a new rank.  When the scout has completed all but the last requirement for a rank, he will be ready to schedule an appointment with the Scoutmaster for a Scoutmaster Conference.  After the scout has had his conference, he will then schedule a Board of Review.  A minimum of three adults must be present to comprise a Board of Review. 

 

The Scoutmaster Conference is a 20-30 minute conference in Class A or Class B uniform.  The purpose is to develop over a period of time an increased level of understanding between the scout and the Scoutmaster.  Once this relationship is established and begins to grow, the Scoutmaster can be increasingly effective in helping the scout get the most from scouting.  The Scoutmaster should be a good listener and he/she or the scout may schedule a conference for any reason – rank advancement, lack of advancement, behavior problems with other troop members, home situations, whatever.

 

After the Scoutmaster Conference, the scout will have the requirements completed for the new rank.  At this time, the scout will appear in a Class A or Class B uniform before his scheduled Board of Review.  A Board of Review is composed of  a minimum of three registered adult members of the troop committee.  The purpose is not to retest, but to make sure the scout has met all the requirements including attendance, leadership, and demonstration of the Scout Spirit, Oath and Law in his everyday life. The Board members will chat with the scout about how he feels he is getting along with the troop and its’ program, and to encourage the scout to keep advancing.  The board will make the scout feel comfortable with them, and ask about his readiness for rank advancement, his goals, his scout spirit, and personal growth.  He’ll be congratulated on his progress and urged to keep going.  It should be a good experience and add to his ability to communicate with adults.  The scout will be told at the conclusion of the session whether he qualifies for advancement or what his next step should be.  If, for any reason, the Board of Review feels the scout is not ready for rank advancement, they should notify the Scoutmaster and have him council the scout regarding his deficiency.  Once the scout and the Scoutmaster are in agreement that the deficiency is corrected, the scout will ask the Advancement Chairman to re-convene the Board of Review.  Efforts should be made to use the same adult committee members involved in the original review.  IMPORTANT: ONLY the deficient item(s) need to be covered during this session.  There is NO NEED to repeat the previous review.  Board of Reviews’ can be held on any troop meeting or campout as long as there are sufficient adult leaders to comprise the minimum number of Board members.

 

Step 5             The scout is recognized.  When the Board of Review certifies the scout, he is awarded his new badge as soon as possible, at the next Court of Honor.

 

 

 

Note:              Scouts must meet the 50% participation requirement of the troop in order to advance in rank. Simply paying your annual dues does not qualify as being active.


TRAVELING WITH SCOUTS

 

Driving

 

Some scouts may have their driver’s licenses these scouts are permitted to drive to troop meetings.  However, no scout will be permitted to drive or to take passengers to any troop sponsored activity away from the regular meeting place.  The scout must use the prearranged troop transportation.  There are no exceptions.

 

Medical Forms and Permission Slips

 

Troop 196 must have a signed permission slip for each campout unless the parent will be accompanying the Scout.  The permission slips are due prior to departure along with any fee charged for the outing.

 

All scouts must have a Class 2 Medical Form on file (Part 1 renewed each year, Part 2 is valid for 3 years).

 

Registered adults, age 39 and younger, must have a Class 2 Medical Form on file (Part 1 renewed each year, Part 2 is valid for 3 years).

 

Registered adults, age 40 and older, must have a Class 3 Medical Form on file (renewed each year). All scouts and adults must have a Class 3 for high adventure activities.

 

Troop Insurance

 

Troop 196 does carry insurance on all of its members for troop activities.  This insurance acts as secondary insurance. Your insurance is first carrier, then BSA.  Our policy is renewed each year when the troop submits it charter renewal.  It automatically covers any boy who transfers into our troop or any new members when they are properly registered with the Capitol Area Council office during the course of the year.  More information on troop insurance is obtainable from the Scout office or the Scoutmaster.

 

 

BSA YOUTH PROTECTION

 

The BSA Youth Protection Committee policy requires that there are always two adults present at all meetings, and events.  Troop 196 complies with the requirement at all times.  This is especially important during summer camp sessions.  At least two adults from our troop will need to be present at camp 24 hours a day.  All adults must be a registered with the BSA.  There are other rules that apply to Youth Protection.  Each year the Troop will provide Adult and Youth training.  Parents are encouraged to attend.

 

 


First-Year Scout Program

 

The overall goals of our first-year Scout program are to ensure that your son:

  • Has FUN
  • Participates in troop and patrol activities
  • Learns teamwork and Scouting skills
  • Advances in Rank

 

Boy Scout of America studies indicate that when a Scout earns his First Class rank within his first year in Scouting, the odds of his continuing to advance and participate in the troop go up dramatically.  That is the aim of our first year program.  The Assistant Scoutmasters and their assistants will be working intensively with your son during first year.  They are your primary contact with the troop.  Please get to know them and their assistants.

 


Patrols - First year Scouts will be assigned to patrol with other Scouts that will work as a group. The primary difference between first-year Scouts and older Scouts in Troop 196 is that meetings and campout experiences are more structured for the new Scouts.  This gives them more time to work on rank advancement.  First year Scouts are not separated form the rest of the troop.  Much of what they learn during his first year will come from interaction with older Scouts.

 

Adult Leaders - Each Scout patrol is assigned an Adult leader.  This leader is there to help the patrol with their first year in scouting on the road to first class.  This Adult Leader is there to guide and keep the progress on track from an advisory standpoint.

 

Patrol meetings - Patrol meetings are an integral part of growth in Scouting.  Patrol meetings help form a bond between patrol members that will serve them well.  The patrols will meet regularly at Troop meetings and at times designated by the patrol leader.

 

 


Community Program / Fundraising

 

Troop 196 participates in community service events.  Troop 196 works a concession stand at the July 4th celebration in Liberty Hill.  This is an event that not only helps foster Boy Scouting in the community, but also is a fund-raising event for Troop 196.

 

Each Scout, as he advances through the ranks, must complete 6 six hours in a service project.  The service projects can vary greatly, as long as they give back to the community. The Scoutmaster must approve any projects before they are done.

 

 


Outdoor Program

 

The outdoor program is a large part of Troop 196 activities.  The Scout will experience the smell of fresh rain in the woods and will cook his own meals over a campfire.  He will learn his way with a map and compass, how to stay warm and dry in stormy weather and give proper first aid.  He will observe wildlife close up and study nature all around him. 

 

Troop 196 conducts a full program of camping activities, year round. We target a minimum of 10 campouts per year.  Included in these campouts will be one or two 2-night campouts and a summer and a winter Boy Scout camp.

 

Campouts

 

See http://www.bsa196.org for the current calendar of events. A permission slip is required for any Scout that attends a campout without a parent.  It must be signed by a parent and returned to the Troop by the Troop meeting PRIOR TO THE CAMPOUT.

 

Your son should attend troop campouts.  If he can attend, make sure that the Troop knows this, two weeks before the campout.  The patrol meetings prior to campouts are primarily to plan the campout; who will bring food, who will cook, etc.  It is important to know who will attend the campout in order to plan correctly.

 

Campouts are held, rain or shine.  A scout should be prepared to adequately protect himself from the elements.  He receives instruction in these methods by regularly attending scout meetings.  Campouts are only called off in the event of a Central Texas travel advisory or unsafe driving conditions.  Part of the camping program is designed to teach young men how to deal with adversity, such as bad weather.

 

The Troop usually uses the County Annex parking lot (just west of Loop 332 & RM 1869) as a meeting area for departure and return from camping trips.  (If it is different it will be noted on the campout agenda).  In general Scouts do not need money on camping trips other than planned stop for meals on the road.  If we have something that requires cash then it will be noted on the agenda as well.  The usual cost for a campout is $15 per outing, more if there is a fee for the campsite. This fee covers food cost and other fees for the campout activities. 

 

Each campout will have a special emphasis – orienteering, canoeing, rappelling, pioneering, family campout etc.  (Your son will have to have completed the B.S.A. swimming merit badge in order to go on the canoe trip without a parent.).  

 

Lanterns and Coleman stoves may be moved or used only by adults, Star, Life and Eagle Scouts with Fireman Chit.  The Totin’ Chip is required to carry a pocketknife or use a bow saw.  The Fireman’s Chit is required to carry matches or start a fire of any kind.

 

Campouts require the cooperation and positive participation of every Scout and Scouter.  Disruptive behavior is incompatible with the Scout Law.  The Scoutmaster and/or Troop Committee may withdraw the privilege of camping with the troop from any Scout or Scouter that disrupts a campout.

 

HAZING WILL NOT BE TOLLERATED DURING ANY BOY SCOUTS OF AMERICA ACTIVITY.

 

Alcoholic beverages are absolutely forbidden for both Scouts and ADULTS at any troop event. (Campout contraband is listed on page 5)

 

The use of tobacco products is prohibited for all Scouts.  Adults should be out of the boy’s sight when using tobacco products.  There will be no use of tobacco products inside any patrol area.

 

Camping Equipment

 

Consult the Boy Scout Handbook or Scout Fieldbook for complete information on appropriate equipment for most types of camping.  Here are some guidelines about special Troop 196 requirements and rules.

 

  • DO bring a complete change of clothing (two in wet weather).
  • DO bring several pairs of dry socks.
  • DO bring a poncho.
  • DO bring boots (above the ankle) are the preferred footwear.
  • DO NOT bring radios, TV’s, electronic games, CD/DVD/MP3 players.  Some exceptions may be made for extended travel at the discretion of the Scoutmaster.
  • DO NOT bring fixed-blade knives or machetes. 
  • DO NOT bring axes of any kind.
  • DO NOT bring aerosol cans of any kind (aftershave, cologne, shaving cream)

 

OPTIONAL:

  • Camera and film
  • Ground cloth or tarp

 

Wild animals can be aggressive in seeking food.  Food should not be stored in tents and all food should be placed in a container that will prevent entry by hungry wildlife.

 

 


Suggested Camping Gear

 

BACKPACK

 

Pack with padded hip strap

Pack cover (waterproof or large plastic bags)

 

SLEEP GEAR

 

Sleeping bag (20o) in waterproof bag lined with plastic

Small pillow (optional)

Closed cell foam sleeping pad

Tent (can share with your partner on high adventure outings)

Waterproof ground cloth

Straps to hold sleeping bag, pad and tent on pack

 

CLOTHING (packed in plastic freezer bags)

 

Hiking boots (optional, but well broken in)

Lightweight tennis shoes

1 pr. Wool socks (optional, depending on weather) per day

1 pr. Lighter inner socks per day

1 change underwear per day

1 pr. Long pants

1 pr. hiking shorts (optional, depending on weather)

1 long sleeve shirt (optional, depending on weather)

2 Class B (Troop or BSA) short sleeve shirts

1 sweatshirt (optional, depending on weather)

1 Class-A relaxed uniform (worn while traveling to and from a campout)

1 jacket (weight appropriate for season)

1 poncho

1 small hand towel

 

EATING UTENSILS

 

Mess Kit (or bowl that can be used as a “plate”)

Cup

Silverware (fork, spoon, knife)

Water bottles

 

PERSONAL AND MISCELLANEOUS

 

Small pocketknife

Matches

50 ft. 1/8 inch nylon cord

Flashlight (with extra batteries)

Compass

Star chart

2 bandannas or handkerchiefs

Whistle

Soap

Toothbrush/Toothpaste (travel size)

Comb

Adhesive bandages/personal first aid kit

Sunscreen (SPF 15 or higher)

Sunglasses (optional)

Watch (optional)

Insect repellant

Camera and film (optional)

Toilet paper (in zip-lock bag)

 

Additional items are not needed and not desired unless necessary for a specific activity.

 

 

Summer and Winter Camp

 

Summer and Winter Camp is a weeklong experience at a B.S.A. Camp.  It is an essential part of a Scout’s first year in Scouting.  He will get to know the other boys in the troop, get to know the adult leaders and begin to learn how to work together as a patrol with other first year Scouts.  Above all summer camp is FUN

 

First Year Camper Program.  First year Scouts, almost without exception, experience some degree of apprehension toward their first summer camp experience.  (The same can be said for the parents.)  A positive means of easing this apprehension is the camp program designed to accommodate the specific needs of the first year Scout.  The Troop Committee selects the activities from the summer camp program that will provide the best experience for the first year scouts.  The first year program is required for all new Scouts.

 

The troop is looking forward to your son participation in the first year camper program.  Our goal is for all Scouts to earn the rank of First Class in their first year of Scouting.  This program and summer camp will give your son an excellent start.

 

A special troop meeting will be conducted prior to summer camp as an orientation for scouts and parents.

 

Length of Camp - To participate in the summer camp program your son must begin the week with us on Sunday, and stay through the week.  There are no provisions for late arrivals.

 

Physical Exam - As soon as possible, turn in your medical information form.  No one can attend camp without every line on the form filled out.  Each form must be signed by a parent and a physician.

 

Packing - Some Scouts have found it more practical to bring their belongings in a Rubbermaid or similar box that will accept a lock (use a combination lock keys will get lost).  A sports bag or duffel bag will also work.

 

What to bring to Summer camp

 

Scout uniforms:

            Class A shirt

            Class B shirt (2 recommended)

            Scout shorts

            Scout belt

            Socks

Extra pair of shoes (closed toe only)

Hat (keep sun away)

T-shirts (B.S.A. only or plain)

Underwear

Shorts

Light Jacket

Rain Poncho

Swimsuit

Towels

Sunscreen and sunglasses

Toothbrush, toothpaste, shampoo

Comb

Soap in a plastic case or liquid soap with lid that closes completely

Dirty clothes bag

Merit badge pamphlets (for those badges that will be pursued)

Small piece of rope or cord

Boy Scout Handbook

Pen or pencil and small notepad

Flashlight and spare batteries

Clothes hanger and dry cleaner bag (to hang Class-A uniform when not in use)

Sleeping bag or sheets, blanket and pillow

Cot (recommended)

Small folding chair (recommended)

Cup (one that can hang off your belt)

Spending Money (recommend keeping secure in lockbox)

Long-Sleeved shirt and long pants for swimming merit badge

Canteen (wide mouth bottles work best)

Insect repellant

 

 


What to bring to Winter camp

 

Same as summer camp, with the following additions:

Long pants (two pair)

Warm coat

Warm gloves

Extra warm dry socks

Extra long sleeve shirts

Thermal underwear

Beanie or other head cover

Hand warmers

 


TRAINING

 

All adult leaders in the Troop must register with the BSA and attend the Boy Scouts of America Youth Protection Training.  This one-hour video seminar is offered on several occasions by the Arrowhead District and once a year by the Troop. This training is now offered on-line at: http://www.bsacac.org/Training/Index.asp

 

The Youth Protection video is shown to the troop once a year. Parents are strongly encouraged to view this with the boys.

 

Junior Leader Training is available for boys age 13 or older and rank of at least First Class.  This is where the boys will learn advanced and structured leadership.

 

Many other adult training courses are offered at various times and locations. See the calendar of events at:  http://www.bsacac.org

 

 


 

Frequently Asked Questions

 

Always feel free to ask questions.  If you feel as if you have grabbed hold of a speeding train, ask one of the conductors to explain what is going on.  The Scoutmaster, Troop Committee, Advancement Chairman, Assistant Scoutmasters, etc. are all here to help.  It helps when you can attend Troop Committee meetings and Troop campouts, it helps things make sense.

 

Can I go camping with the troop?  Yes. Please plan on camping regularly.  Wear your uniform.  The Scouts will need you for boards of review and helping with campout activities and learning exercises.

 

How much do campouts cost?  Typically $20 per person for a weekend campout.  Some campouts my cost more if there are significant additional costs such as registration fees, special patches or campsite reservations.

 

Does a parent have to come on each campout?  No. But there are BSA requirements that at least two registered adults be at any campout.

 

Can a non-registered adult attend campouts, even if just for part of the day?  No. Any adult that comes to a campout, for more than 2 hours, must be regististered with the BSA.

 

Can I come to troop meetings?  Yes. It is important that you attend as often as possible.  Troop meetings are held at least once a month, on Sunday, at the VFW in Liberty Hill.

 

As a parent, can I help with the troop earn merit badges? Yes, if you are a registered adult.

 

What kinds of merit badges are available?  More than 119 merit badges are available ranging from Architecture, Coin Collecting, Reading, Citizenship in the Nation, Woodworking, to First Aid and Emergency preparedness.   A good resource is the booklet Boy Scout Requirements (available at the scout shop), which includes all merit badge requirements, rank requirements, and special awards.

 

What troop positions can I hold?  If you are a registered Scouter, you are automatically a voting member of the Troop Committee.  You can be a Merit Badge Counselor.  The Troop Committee may ask you to serve on one of many subcommittees.  After you complete Scout Leader Fundamentals training, you may be asked to serve as an Assistant Scoutmaster.  YOU WONT BE WITHOUT A JOB FOR LONG!

 

What is a Totin’ Chip and the Fireman’s Chit? Your son must earn the Totin’ Chip before he can carry a pocketknife or use a bow saw at any Boy Scout activity.  The Fireman’s Chit must be earned to use any stove or start any camping fire.  Both of these are earned by demonstrating basic safety to be used when using knives or fire.

 

Should my son go to the district merit badge clinics and camps?  Absolutely!  They are a fun way to meet Scouts from other troops and earn merit badges. Some merit badges are difficult to earn any other way.

 

How does my son get a merit badge counselor?  Talk with the Advancement Chairman; they will be able to help.

 

Is Summer Camp important?  Yes, especially for the first-year Scouts. Attending summer camp will help your son meet the other Scouts in the Troop.  He will begin to learn to work together with other Scouts as a patrol.  He will complete many of the requirements for his first rank advancements and earn a merit badge or two.  Please plan to attend.

 

Is Winter Camp any different from Summer Camp?  Yes, winter camp is focused on merit badges that are required for Eagle Scout.  It is less formal and colder (and you can earn your Polar Bear badge if it gets below freezing).

 

Is there a way for my son to earn credit to offset the cost of Summer Camp or Winter Camp? Yes, there are ways to help you afford the cost of camp. However, your scout must be willing to work toward that goal by helping with fundraisers and meeting the minimum attendance requirements. Contact the Scoutmaster or Troop Committee for details. Your request will be held in strict confidence.

 

What is all this alphabet soup?

 

ALT – Adult Leader Training (formerly know as Scoutmaster Fundamentals)

ASM – Assistant Scoutmaster

ASPL – Assistant Senior patrol leader

SM - Scoutmaster

SPL – Senior Patrol Leader

OA – Order of the Arrow

YPT – Youth Protection Training

NLE – New Leader Essentials

 

 


Quick Reference Facts

 

What are the Ranks in Boy Scouts?

 

·        Scout

·        Tenderfoot

·        Second Class

·        First Class

·        Star

·        Life

·        Eagle

 

How do they get these ranks?  By meeting requirements outlined in the Scout Handbook.  This often includes some merit badge requirements.  (There are a set of merit badges that must be earned to advance from First Class to Star, Star to Life and Life to Eagle.   These badges are listed in the Scout Handbook.  In addition elective merit badges are required for these rank advancements).

 

 

Troop Meetings                              Every 2nd Sunday, 4:00 p.m. to 5:30 p.m. at the VFW.

 

Patrol Meetings                               Every 4th Sunday, 4:00 p.m. to 5:30 p.m. at the VFW or at a time and location selected by the patrol.

 

Campouts                                        An agenda will be developed for each campout that will detail departure and return time, meals and activities.  Class A relaxed uniform (see below) should be worn during travel and from formal Scout activities.  Please remember to bring personal gear, sack dinner (if we leave on Friday), money for Sunday Lunch (just in case). Camping gear is available to borrow for new Scouts.

                                                                       

Campout Contraband                   Please, do not bring anything on this list to any Official Boy Scout Activity.

 

Fireworks

                                                            Firearms, ammunition and archery equip.

Sheath knives, long blade pocketknives, machetes

Lighters, lighter fluid and other Flammable liquids

                                                            Tobacco or illegal drugs

                                                            Alcoholic beverages

                                                            Inappropriate literature or magazines

                                                            Radios, TV’s, tape/CD/DVD/MP3 players, electronic games

                                                            Laser pointers

                                                            Aerosol cans of any kind (aftershave, cologne, shaving cream)

 

                                                                       

Totin’ Chip card                                          Required whenever a Scout carries a pocketknife.  You will be asked to show this card on each campout or activity.  Knives will be confiscated if you do not posses your card and will be returned to your parent at the end of the activity. The Totin’ Chip card can be earned at Scout Camps or during campouts.

 

Fireman Chit Card                                      Required whenever a Scout carries matches or will start a fire at an official Boy Scout Activity.  A Scout will be asked to show this card as necessary. The Fireman Chip card can be earned at Scout Camps or during campouts.

 


Cooperative Agreement - Boy Scout Troop 196

 

 

SCOUT -    As a scout member in good standing of Troop 196 I will live by the Scout Oath and Law.  I will respect the authority of the Scoutmaster, Senior Patrol Leader, and my Patrol Leader.  I will be an active, participating member of my patrol and troop.  I have read and understand the guidelines stated in this manual.

 

 

___________________________           __________

Scout signature                                             Date

 

 

 

 

PARENT-  As a parent of a scout in Troop 196 I will support my son and encourage him to participate in troop activities.  I will help with the troop program and merit badge counseling when needed.  I have read and understand the guidelines stated in this manual.

 

 

___________________________           ___________

Parent signature                                            Date

 

 

 

 

TROOP-    The committee and Scoutmaster of Troop 196 will provide a fun, safe, and productive atmosphere for promoting scouting.  We strive to follow all BSA guidelines regarding 2-deep leadership and Youth Protection.  Our goal is to prepare our scout membership to take an active part in troop leadership and to prepare them to do the same in their adult lives.

 

 

____________________________         ___________

Scoutmaster                                                  Date

 

 

____________________________         ___________

Troop Committee Chairman                        Date